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Across the country, businesses have been investigating in digital dictation to ensure office efficiency is at a maximum.

Philips Speechpro dictation machines have provided offices with the opportunity to work smarter together and implement workflows to increase overall output. This articles demonstrates how the investments made by business has had a huge impact in productivity.

Objective #1

Upgrade and streamline document creation processes with a digital dictation and transcription solution to be rolled out across a nationwide company.

Solution

An integrated digital dictation solution - Philips SpeechExec Enterprise. This was introduced to one team to begin with, who saw benefits very quickly. Staff got use to the software quickly and there was no need to replace staff who moved round the firm thus reducing costs. SpeechExec Enterprise was installed on servers and manages centrally by IT allowing employees to log in and access their digital documents from any location.

Objective #2

Develop efficient workflows across four offices

Solution

Philips SpeechExec Enterprise - a workflow management systems developed for corporate environments. The document creation workflow routes dictates files automatically to the most appropriate secretarial team at any one of the four offices. The destinations of the dictation is assigned to a particular office based off captivity to provide transcription most efficiently regardless of the location. It also considers organisation elements such as availability of staff during holiday periods and annual leave.

Objective #3

Implement a cloud-based dictation solution to allow for faster and location independent document creation.

Solution

Philips Speech Live - an easy to use document creation solution that requires no additional hardware. Dictation user's need a digital recording device or smartphone, and secretarial teams require only their PCs with internal connection. SpeechLive offers additional benefits such as speech recognition software that automatically converts dictation files to text simply requiring admin teams to simply review the text quickly, in addition to this another benefit is a transcription service to cover the firm where there are staff absences/holidays.

Once activated SpeechLive can be used immediately with minimum training. No high initial investment cost and the flexible solution allows additional users to be added.

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